O arquivo, a arquivologia e as suas contribuições para o processo administrativo eletrônico na Universidade Federal do Pará

Abstract

This research aimed to demonstrate the theoretical and methodological importance of Archival Science and institutional archival services as areas, respectively, of knowledge and professional indispensable to the computerization of Brazilian public institutions. The proposal was carried out based on the mandatory implementation of electronic administrative processes, set out in Decree no. 8,539, of October 8, 2015. For this, a broad literature review is presented on the theoretical and methodological knowledge developed in Science Archival, over time, under which discussions on the qualities and characteristics of archives were theoretically inserted and records (digital and non digital) and their constituent parts; sets of record management procedures and the notion of life cycle, at the international and national levels; and the theoretical development on digital records that results in the creation of conceptual requirements norms that guide the development of computerized systems in which such records are produced, such as the Requirements Model for Computerized Systems of Archival Document Management - e-ARQ Brazil, published by the National Council of Archives (CONARQ). Then, the institutional scenario of UFPA and its Central Archive is presented, which makes it possible to understand the scenarios crossed by the archival area of the institution until its consolidation as leadership of the project to implement the Electronic Administrative Process (PAE) at UFPA. An adherence analysis of the UFPA’s electronic process system, the Integrated System of Patrimony, Administration and Contracts (SIPAC), was carried out to the second version of e-ARQ Brasil, where it was possible to identify that the referred system presented 69% of adherence established mandatory requirements. Finally, it was concluded that the theoretical knowledge of Archival Science is legitimately indispensable to produce digital records to occur in order to guarantee better conditions of reliability, authenticity and long-term access, and that the SIPAC System, implemented under the leadership of from the UFPA’s Central Archive, showed a high level of adherence to e-ARQ Brasil 2. Finally, the research provides society and UFPA with a consistent analysis that helps the University to make decisions about aspects that can be improved in the SIPAC-UFPA.